Employment
Current Openings
Program Assistant (Hybrid)
PH International | Waitsfield, VT
PH International (Project Harmony, Inc.) is a global nonprofit with 40+ years of experience building strong communities through civic engagement and cross-cultural exchange. We design and run international programs for youth, professionals, and communities worldwide and we do it with a talented, multinational team.
We’re looking for a highly organized, proactive Program Assistant to support program operations, logistics, and office coordination. This is a hybrid role based in Waitsfield, Vermont with in-office days on Tuesdays & Thursdays.
What You’ll Do
Program & Logistics Support
- Support program staff on exchange planning and implementation, including coordinating day-to-day logistics such as travel, meals, and professional meetings.
- Collect and manage participant information, including applications, emergency contacts, visas, and health insurance documents for U.S. Department of State exchanges.
- Assist with host family recruitment and communication.
- Serve as chaperone and program assistant during exchange trips in the U.S., including transporting participants in passenger vans.
Admin & Office Support
- Maintain email lists, participant and staff databases, and other program records.
- Perform general office tasks such as printing, copying, scanning, collating, filing, and document preparation.
- Assist with credit card and receipt reconciliation, purchase tracking, and cost-share documentation.
Communications & Outreach
- Support creation of program materials, itineraries, and promotional materials
- Monitor and create content for social media channels.
Team Collaboration
- Work closely with program staff to ensure smooth planning and implementation.
- Maintain positive and professional relationships across staff and partners.
Preparation and Knowledge
- Experience with Microsoft Outlook, Teams, Word, Excel, and database management.
- Excellent verbal and written communication skills.
- Strong organizational, multi-tasking, and problem-solving skills.
- Ability to organize and manage priorities and workflow and adhere to multiple deadlines.
- Ability to work independently and in a team setting.
- Excellent interpersonal skills and acute attention to detail.
- Versatility, flexibility, and a willingness to work with constantly changing priorities.
- Must possess a valid U.S. driver’s license.
Details
- Start Date: February 16, 2026 (flexible)
- Salary: $40,000–$43,000 (based on experience)
- Benefits: Medical insurance, 4 weeks combined paid time off (CTO), plus holidays
How to Apply
Email your resume and responses to the questions to lori.rush@ph-int.org
Subject line: Program Assistant
Deadline: January 26, 2026
(No phone calls, please.)
Application Questions
1) Let us know why you want to work with an international development non-profit organization.
2) Tell us about a critical project you worked on that helped prepare you for this position. What was your specific role? What was the project’s impact? What were the obstacles or challenges you had to overcome? What did you learn from this process, and how do you think this project prepared you for working with PH?
3) Tell us about the challenges you feel come with working with a team on diverse projects and the factors that contribute to successful programs. What do you think your learning curve will be in this position?
4) Tell us about your ties to Vermont and your interest in living and working here.
PH International is an equal opportunity employer and supports growth, creativity, and innovation.