PH International

PH International Openings

Exchange Program Assistant

Published: 03.11.2023

About PH International

PH International (Project Harmony, Inc.) is an international non-profit with over 38 years of experience in creating strong global communities by fostering civic engagement, cross-cultural learning, and increased opportunities in the digital age. PH pursues this mission by developing innovative programs for youth, professionals, and communities worldwide. Through in-person and online engagement, PH International strives towards a world where individuals and communities work across boundaries to address challenges with solutions rooted in cultural understanding, inspired by a sense of shared responsibility, strengthened by individuals empowered with practical skills and knowledge, and sustained through open communication, exchange, and friendship. A talented, multinational staff is the cornerstone of these efforts.

 

PH is seeking a full-time Program Assistant based out of their Waitsfield, Vermont office. The Program Assistant plays an important role in supporting the efficient operation of the office and assisting co-workers related to communication, documentation, and logistics of our exchange programs. This position reports to the Director of Sports Diplomacy Programs and the International Exchange Manager. 

 

Duties and Responsibilities:

  • Work closely with program staff during exchange program planning and implementation.
  • Support staff with data entry of participant contact information, compiling applications, creating welcome packets, updating program website, and inputting program data.
  • Gather applicant biodata and file J1/2 and B1/2 paperwork and health insurance registration information required for participants and support staff in U.S. Department of State (DOS) exchanges.
  • Assist with scheduling program logistics including booking meals for exchanges, compiling purchase and cost share documentation, and driving as needed.
  • Assist with researching and confirming professional meetings.
  • Help with the design of program promotional and itinerary materials.
  • Travel as a chaperone during the exchange trip.
  • Support program staff with general operational tasks and perform general administrative tasks (printing, copying, scanning, collating, faxing, filing, etc.).
  • Assist staff with credit card and receipt reconciliation.
  • Monitor and create content for social media sites.
  • Support in administrative functions related to facilitating online events.
  • Maintain PH email list and other databases as needed.
  • Suggest changes to office task workflow to improve efficiency.
  • Maintain positive and professional staff relationships.

Preparation and Knowledge:

  • 2+ years of administrative or professional experience, ideally supporting program operations and logistics.
  • Proficiency in Outlook, Teams, Microsoft Word, Excel, and database management.
  • Experience creating and monitoring social media content.
  • Excellent verbal and written communication skills.
  • Strong organizational and problem-solving skills.
  • Ability to organize and manage priorities and workflow and adhere to multiple deadlines.
  • Ability to work independently and in a team setting.
  • Excellent interpersonal skills and acute attention to detail.
  • Versatility, flexibility, and a willingness to work with constantly changing priorities.
  • Experience/Knowledge of J-1 and B-1 visa processing documentation and procedures a plus.

PH International (Project Harmony, Inc.) is an equal opportunity employer and provides its staff opportunities for job growth, innovation, and creativity.

Start Date

As soon as possible (flexible)

Salary Range

$40 - 42K commensurate with experience.

Benefits:  Medical insurance and generous CTO (combined time off)

 

How to Apply

Interested applicants should email a resume and answers to the questions below to: james.rider@ph-int.org and drew.diemar@ph-int.org. The subject line should read: Program Assistant. No phone calls please.

 

Please submit your answers to these questions as part of your application:

1) Let us know why you want to work with an international development non-profit organization.

2) Tell us about a critical project you worked on that helped prepare you for this position. What was your specific role? What was its impact? Were there obstacles you had to overcome? What did you learn from this process, and how do you think this project prepared you for working with PH?

3) Tell us about the challenges you feel come from working on diverse projects and factors contributing to operating successfully in multi-national teams. What do you think your learning curve will be in this position?

4) Tell us about your ties to Vermont and your interest in living and working here.

 

Application Deadline

Open until filled.